n8n Workflows Built to Run, Not Just Demo
Nine self-contained automations for small and local businesses — an AI lead responder, a review sentiment alert, an order sync pipeline, a missed-call text-back, a support triage + FAQ auto-answer, a lead qualification + follow-up pipeline, a full customer support agent with order lookups and identity-verified actions, a voice AI receptionist that answers the phone and books appointments, and invoice processing that turns emailed invoices into checked draft bills. Each one was built and verified live against real AI, email, calendar, and database APIs before it was listed here.
n8n Agent Engineering — a real, hands-on course
Prompt engineering and debugging specifically for n8n's AI Agent nodes — 22 lessons, graded quizzes, locked module progression, and a full swipe file of real system prompts and workflow templates. Built from real bugs, not hypothetical ones.
AI Lead Auto-Responder
Every inbound lead gets a real reply in seconds — day or night.
A webhook-triggered n8n workflow: a lead comes in from your contact form, an AI model drafts a warm, on-brand reply, and it's sent automatically — before your team even sees the notification. The lightweight, standalone version of this reply step — if you also want lead scoring, CRM logging, and routing, see the Lead Qualification & Follow-Up template on the full Automations page.
- Drops into any form or CRM that can call a webhook
- AI-drafted reply — not a canned template, actually reads the lead's message
- Full workflow JSON + step-by-step setup guide, yours to keep and modify
Launch price · 10 of 10 left
Review Sentiment Alert
Know about a bad review the moment it lands, not weeks later.
A new customer review comes in, AI classifies it positive, neutral, or negative and summarizes the core complaint. Negative reviews trigger an instant alert email so you can respond before it becomes a public problem.
- Works with any review source that can send a webhook (Google, Yelp, in-house forms)
- AI sentiment classification plus a one-line summary of what went wrong
- Only pings you on negative reviews — no alert fatigue on the good ones
Launch price · 10 of 10 left
New Order Sync
One order, three things done automatically — logged, confirmed, flagged if it's a big one.
A new order hits the webhook, gets validated and enriched, logged to your Airtable base as a system of record, and the customer gets a confirmation email. Orders above a threshold you set also trigger a VIP alert to your team.
- Airtable as a lightweight CRM/inventory log — no separate database needed
- Configurable VIP threshold alerts your team to high-value orders instantly
- Built-in validation catches malformed orders before they hit your records
Launch price · 10 of 10 left
Missed-Call Text-Back
A ringing phone nobody answers is a lead walking away — this catches it in seconds.
A missed call comes in, an AI-drafted text goes out automatically apologizing and asking what the caller needs — before they've even hung up on the idea of calling you back. Built and tested with the text-send step standing in as email for the demo, since it needs a buyer's own SMS account to go live; swapping in real Twilio/Vonage is a one-node change. This one texts the caller back; if you want the call actually answered and booked, see the Voice AI Receptionist template on this page.
- Payload shaped to match a real Twilio Voice callback — drop-in ready once you have SMS credentials
- AI-drafted reply — reads like a real person, not a canned auto-text
- Full workflow JSON + setup guide, including exactly how to swap in real SMS sending
Launch price · 10 of 10 left
Support Triage + FAQ Auto-Answer
Answers the questions you've answered a hundred times — flags the ones that actually need you.
An incoming support question gets checked against your FAQ. If it's covered, a grounded reply goes out automatically — never invented, never off-script. If it's not covered (a complaint, a billing dispute, anything ambiguous), it skips answering entirely and alerts a human with a summary instead of guessing. The FAQ-only version — if you also need real order lookups, identity verification, and safe actions like address changes, see the Customer Support Agent template on this page.
- Never answers from outside your FAQ — an unanswerable question escalates instead of guessing
- FAQ lives as plain, easy-to-edit text in the workflow — swap for Airtable/Notion if you want to self-edit
- Every escalation includes an AI-written summary, not just the raw customer message
Launch price · 10 of 10 left
Lead Qualification & Follow-Up
Every lead gets scored against your rules, logged clean, and routed — never guessed, never dropped.
A lead comes in, gets enriched from their company site if given one, scored against rules you set (service area, size, frequency, urgency, decision authority), and logged to Airtable as a clean CRM record with a plain-English explanation of the score. High-confidence leads get a real booking link, ambiguous ones go to a human — never auto-booked, never silently discarded. Built and tested for commercial cleaning; the scoring rules are a config block, not hardcoded, so any local-service business can drop in its own thresholds.
- Rules-based scoring in a single editable config block — not an LLM guessing at a number
- Low-confidence or incomplete leads always reach a human — never auto-booked, never discarded
- One Airtable record per lead: score, plain-English reasoning, route decision, response time, and real booked status
Launch price · 10 of 10 left
Customer Support Agent
Answers from your real policies and order data, verifies identity before touching anything, and hands off risky cases with full context.
A support question comes in and gets classified, then answered strictly from your FAQ or, for order questions, from the real order record — never invented. Identity is verified before anything changes. Refunds, cancellations, and anything suspicious always escalate to a human, along with a summary, the sources consulted, what was already done, and a recommended next step — never a bare forward. Built and tested for e-commerce (order status, return eligibility, address changes); the FAQ, return policy, and escalation rules are all editable config, not hardcoded.
- Order answers come from the real order record, never a model guess — identity verified before any lookup or change
- Refunds, cancellations, and anything flagged sensitive always reach a human, with a full handoff summary attached
- Every ticket is logged with outcome and a real reopen flag, so resolution rate and reopen rate are both measurable, not claimed
Launch price · 10 of 10 left
Voice AI Receptionist
Picks up when you can't, books the appointment, and passes anything tricky to a real person.
An AI receptionist that answers your phone after hours or when you're busy with a client. It tells callers it's an AI, answers only from the facts you give it (hours, location, services, prices), checks your real calendar and books the slot. Complaints, reactions, refunds, bridal or group bookings, and anything it's unsure about go to you by email with the caller's number and what they said. Every call is logged with its outcome and cost. Built and tested for salons and beauty with real voice calls. Runs on Vapi, which costs about $0.07–0.25 per minute of calls, plus a phone number when you go live.
- Real bookings in your Cal.com calendar, with a double-booked slot caught and never reported as booked
- Risky calls (complaints, reactions, refunds) always reach a person, no matter what the AI decided
- One row per call with outcome, duration, and cost, so you can see recovered bookings and cost per booking
Launch price · 10 of 10 left
Invoice Processing
Supplier invoices land in your inbox and turn into checked draft bills. A person still approves every payment.
Point it at an invoices inbox. Every PDF or photo of an invoice is read by AI, then checked by plain rules, not AI: is the vendor on your list, does the PO exist and is it still open, is the total within the PO amount, do the line items and tax actually add up, and has this invoice already been received. Each one becomes a draft bill in Airtable marked ready for approval or needs review, and anything with a problem emails you a list of exactly what to check. Nothing is ever paid or approved automatically.
- Reads PDFs and phone photos of invoices, and skips anything that isn't an invoice, like catalogues
- Catches wrong totals, unknown vendors, closed or exceeded POs, and duplicate invoices before anyone pays
- Every invoice saved as a draft bill, so you can track how many drafts needed no correction
Launch price · 10 of 10 left
Monthly care — $79/month
I host and watch your workflows, fix what breaks, and make small changes as your business changes. Optional, cancel any time.
Watch Them Actually Run
Real executions against a self-hosted n8n instance — live Gemini calls, live Resend sends, live Airtable writes. No node in these recordings is faked or pre-scripted.
Real Airtable Write — New Order Sync
Real n8n Canvas — Support Triage + FAQ Auto-Answer
Real n8n Canvas — Lead Qualification & Follow-Up
Published and tested live: all three routes (human review, auto-book, follow-up) confirmed against real Firecrawl, Gemini, Airtable, and Resend calls — including a real CRM record created for each run.
Real n8n Canvas — Customer Support Agent
Published and tested live against a real Airtable base and seeded orders: an FAQ-answered question, order status, return eligibility (final-sale and not-yet-delivered), an address change allowed on a processing order and blocked on a shipped one, an identity-mismatch escalation, a keyword-forced refund escalation, and a real reopened-ticket record update — all confirmed against real Gemini, Airtable, and Resend calls.
Real Voice Call — Voice AI Receptionist
The green path is a real booking made by talking to the assistant in the browser: it checked Monday's open times in Cal.com, read three of them out, confirmed, and booked. Test calls also covered a question-only call (answered from the approved salon facts, no guessing) and a complaint about a reaction to hair dye, which was handed to a person in under two seconds. Each call cost about $0.10.
Real Emailed Invoices — Invoice Processing
Five invoices that arrived together, processed in one real run. Real emails were sent to a real inbox: a clean invoice (ready for approval), the same one resent (caught as a duplicate), one whose lines didn't add up to its total, an unknown vendor, a rupee invoice over its PO, a closed PO, and a blurry phone photo of an invoice, which was read correctly. A catalogue attached alongside was skipped. Every problem invoice sent one alert, and nothing was approved automatically.
How It Works
You get the real workflow
Not a mockup — the actual n8n workflow JSON, tested end-to-end against real APIs before it's sold.
Plug in your own accounts
Import it into your n8n instance, connect your own AI/email/Airtable credentials, and it's yours — no ongoing fee to us.
Point your systems at it
Each template exposes a webhook URL. Wire your existing form, CRM, or storefront to call it and the automation runs itself.
Want one of these, a bundle, or something custom built for your workflow?